Cost – A self-storage unit is at one fixed cost regardless of the quantity of archive boxes you are storing. When your storage unit reaches capacity, adding new archives boxes to store may result in the leasing an additional self-storage unit.
Location – Most self-storage facilities are situated in the outer industrial districts of the Perth metropolitan area. This adds to staffing costs associated to distance and time involved in travelling between your self-storage unit and your place of business.
Access – Access to self-storage centres is limited to weekday working hours and weekend restrictions apply.
OH&S – There are many risks associated with allowing your staff to handle archive boxes and working alone offsite.
Filing and Retrieval – Relying on staff or company owned vehicles has limitations on the quantity of archive boxes that need to be handled and transported between the office and storage unit. Couriers may be required at an extra cost. However, staff will still be needed to allow access to or from the self-storage unit.
Storage Environment – Self-storage units are not equipped with the necessary shelving to properly store archive boxes. Shelving can be installed but will be at the cost of the tenant. Archive boxes that are positioned directly onto concrete are subject to draw moisture which can result in damage to your documentation. Safe stacking boxes to 4 high and allowing for access ways reduces your self-storage unit’s capacity.
Pest Control – The control of common pests including spiders, cockroaches, mice and rats is the responsibility of the tenant and at their cost. If this is overlooked, permanent damage may occur to your business records.
Security – There is no intruder or smoke detection systems in self-storage units.
Management – The management of archives is totally your responsibility. Staff time involved in retrieving and refiling and senior staff time overseeing this process should be considered.